Tips for tracking student attendance

The pandemic era has brought along with it a lot of innovation in the educational field. With teachers and students being required to stay indoors, their classes have merged with the Internet to take a form of online education. Even though we have come past the pandemic era, students are attending online classes because it is convenient and gives every group of students an opportunity, which the previous traditional means of education failed to provide. 

Past the experimentation error, educational institutions have come up with the idea of using online means of education with the help of various software such as the admission management system and fees management system. Because teachers cannot monitor the attendance of every student physically, they have to make a note or allow artificial intelligence and features of a learning management system for the same purpose. However, can teachers have an easier way to track the attendance of every student in their class? Here are a few tips.

  • Log in options for attendance

Sometimes students have to log in to a learning management system or school portal with the help of their registration number, school or university roll number, or any other student detail. This login option is accessible to teachers concerning grades and subjects. Instead of calling out students by their roll numbers, teachers can skip the method and start looking at the login information which is set up to a certain window. Giving a certain window time to your students for joining will make them join right on time, and not any later. 

  • Online polling

An online poll is given on topics not related to the questions from the subject. It would simply ask them how they find the class, what were they taught for the day, what was their level of understanding of a topic, and if they have any doubts. Because the attention span of a student is very short, they would look forward to poling things online by simply attending the classes and joining early.

  • Regular question and answer sessions which are randomized

Randomizing the questions from the lecture that you give for the day at the end of every class will give you an idea that how many students were listening and how many of them were present just for the sake of it. Teachers can try to prepare a quiz sheet beforehand which could be given out in the middle of a lecture if the lecture is too long, or at the end of it for them to submit within an hour or so.

  • Roll calling virtually

Teachers can roll call virtually and assign a few minutes to roll calling to avoid wastage of time before a lecture. This means that most of the roll calls can be done 5 minutes before the class starts, and students can join in early, and the ones who entered late could simply provide their roll numbers in the chat which the teacher has to confirm later. Roll calling virtually ensures that students join the class in time because they would not like to be missed out in case the teacher forgets to check chat rooms while a class is going on.

  • Feedback

Student feedback on which process they would prefer to give their attendance helps teachers to know a lot of things that their personal experience might not teach them. It is the students who are technologically more advanced than the teachers because educators are used to taking classes in offline classrooms.

  • Inbuilt feature in the attendance management system

If all the above tasks cannot be performed by the teachers regularly, the educational institution can take a step forward and allocate the resources needed to build a whale and attendance management system that can track everyone’s attendance without requiring the teacher to check-in. This attendance information will directly go to the school office for staff to calculate attendance percentages before the examination. 

Some other important features that can be included in the attendance management system are;

  • Notification sent to parents request if the student is absent.
  • The reasoning provided for absentees.
  • Notification if the student has less than 75% attendance or the required amount of attendance in a particular class to appear for an examination.


Tracking student attendance with the help of a virtual platform could appear to be difficult in the first few months of teaching online. With experience and regular use of the systems, both educators and students get accustomed to them.


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